Free tool

Catering count sheet

List your menu and how many guests chose each dish. You'll get a total for every course, a check against your guest count, and a one-page sheet with dietary notes to copy or print for your caterer.

This is an example menu. Change anything, or clear it and start from scratch.

Everything stays in your browser. Nothing is sent to WedKit or saved on our servers.

Guests

Adults ordering from the menu below.

Only if your caterer serves a separate kids' meal.

Photographer, DJ, planner. Ask your caterer if they count these.

Menu

    Adds up to 100 of 100 guests

    Adds up to 100 of 100 guests

Dietary notes

Counts and needs only, no names. For example: 2, nut allergy.

Catering count

Wedding catering count

Guests attending100

Starter

Soup of the day
58
Garden salad
42
Total
100

Main course

Beef tenderloin
52
Roasted salmon
34
Mushroom risotto
14
Total
100

Other meals

Children's meals
6
Vendor meals
4

Total meals

Guests attending plus children's and vendor meals.

110

Dietary notes

  • 2 ×nut allergy
  • 1 ×celiac (no gluten)
  • 1 ×shellfish allergy

Made with the free catering count sheet at wedkit.ca

Let the RSVP fill this in

In WedKit, guests pick their meal for each course and note dietary needs while they RSVP. You see the totals as replies come in, and can export a CSV for your caterer with each guest's table, meals and dietary notes.

See meal selection

How to put the count together

These are suggestions, not rules. Your catering contract and your caterer's own forms come first.

  1. Count every course separately

    If guests choose a starter and a main, each course needs its own total. Knowing how many people want the salmon doesn't tell the kitchen how many soups to make.

  2. Check each course against your guest count

    Each course should add up to the number of guests attending. If one comes up short, someone hasn't chosen yet or a reply was missed.

  3. Ask how children and vendors are counted

    Some caterers serve a separate kids' meal, others count children as regular guests. Vendor meals are often a different plate. Ask before you send the count.

  4. Send the dietary notes with the totals

    List each allergy or restriction with the number of guests it applies to. If your caterer needs names or table numbers for those guests, they'll ask.

Questions couples ask

What does a caterer need for the final count?
Usually the number of guests attending, how many chose each option in every course, any children's or vendor meals, and the allergies and dietary restrictions. Some caterers also want meal choices by table so servers know who gets which plate. Ask yours what format they prefer.
Do vendors need a meal at the wedding?
Many couples feed the vendors who work through dinner, like the photographer, videographer, DJ or planner, and some vendor contracts require it. Caterers often offer a simpler vendor plate, so ask how they price it and whether it counts toward your total.
Should children's meals be counted separately?
It depends on your caterer. Some have a kids' menu, others charge the regular price above a certain age. Ask how they count children, then list them the way they ask.
Is anything I enter saved or shared?
Nothing is sent to WedKit. The sheet runs in your browser, and your draft is kept in this browser's storage so a refresh doesn't lose it. Start over clears it.

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Stop adding up meal choices by hand.

WedKit collects meal choices and dietary notes during the RSVP, so your totals update as guests reply. When it's time for the final count, export a CSV for your caterer.

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